The aim of these guidelines is to provide practical guidance and outline clear expectations to facilitate inclusive events involving the Leicester Institute for Advanced Studies (LIAS). Research, educational, and professional conferences, workshops, and other types of meeting or event provide valuable opportunities for interdisciplinary research. We would therefore ask organisers to view their event as an opportunity to exemplify the university’s commitment to equity, diversity and inclusion (EDI), and to the values and behaviours that we want to shape our working environment. To aid implementation of our policy we have produced the following guidance.